Sunday, August 23, 2015

MODULE 4 - DESIGNING PROGRAMME


1.1  Design Program

·         Program and lesson design are considered
·         Program design is concerned with matching a particular training program with organizational needs and constraints.
·         Program is a breakdown of individual lessons that constitute a particular program.
·         Lesson design is more closely associated with the psychology/education aspect of training

1.2  Conduct Job Analysis

Job analysis can be used for a number of different purposes which include personnel selection, job evaluation and training. The Glossary of Training Terms (Department of Employment, 1978) describes job analysis as:

The process of examining a job in detail in order to identify its component tasks. The details and approach may vary according to the purpose for which the job is being analyzed,e.g. training, equipment design, work layout.

The different purposes for which the job is being analyzed may include the identification of performance problem and therefore it is likely that some form of job analysis will have been used in the filtering process.

To many, the process of job analysis has associations with time-and-motion studies and may appear to be a lengthy, dull and uninteresting activity. To employees, it is often viewed with suspicion, like many other forms of analysis, and they feel that there is a hidden or secret motive which could threaten their livelihood. There are some who use the term job analysis as being synonymous with training-needs analysis and gain the false impression that all analysis of training needs involve lengthy procedures before any hint of training is given.

Ideally, a job analysis should only have to be done once in the lifespan of a particular job. Many diagrammatic representations of a systematic approach to training show job analysis as an early stage in the process of training design. All such systems are intended to be self-regulating so that any changes in the job procedures or equipment, etc should be fed into the system so that the information held by the trainers can be updated. In theory this is a sensible and logical process but in practice it is all too rare. The usual outcome of a job analysis is a job description or the more detailed job specification and these should be the documents that a trainer should want to look at first. In many cases, job descriptions are out-of-date, thin on content or non-existent, while some human resource departments review job descriptions annually and indicate that they have been either revised or reviewed on a specific date. When this is the case, the trainer’s job becomes easier. When it is necessary to undertake a job analysis, many of the techniques which have been described already, may be used, such as the structured interview, observation, questionnaire, etc.

Other forms of analysis which often are used interchangeably with job analysis are task analysis and skills analysis. In essence the trainer has to delve deeper into jobs in order to find out more about the duties or tasks which make up the job description, so that suitable training can be designed. The Glossary of Training Terms defines task analysis as:

A systematic analysis of the behavior required to carry out a task with a view to identifying areas of difficulty and the appropriate training techniques and learning aids necessary for successfully instruction.

This definition points much more clearly to the training function than that of the job description. Pearn and Kondola (1988) deliberately avoid the use of the term job analysis because of what they see as its self-perpetuating dull and uninteresting image. They prefer to use the term ‘job, task and role’ (JTR) analysis as a research tool that has many more applications for managers.

In order to provide the degree of detail which is needed in a job specification, further analysis may have to be carried out and the trainer has the choice of using one or more of those techniques shown in Figure 1 to look more closely at the various tasks and skills which make up a job.


Figure 1  :  Stages leading to training needs /content and beyond
Sources : Roger Buckley, The Theory & Practice of Training, Kagan Page timeled, 2000, page 66.


Job description

This has been defined as a general statement of the purpose, scope, responsibilities and duties which make up a particular job. The layout of a typical job description format, including any explanatory notes, is set out below:

Job title: 
Generally speaking, the job title should be succinct and, as far as possible, a realistic reflection of the nature of the job.

Division/Department/Section:
This information will help to identify where the job fits in the organization.

Location of job :
This refers to where the job holder normally performs the duties, etc which make up the job. If the job is peripatetic then that feature may be mentioned here.

Main purpose of the job:
It may be useful to have a brief statement of the main purpose or general aim of the job in order to appreciate how it helps to fulfill unit, section, departmental or divisional objectives.

Duties/Responsibilities/Tasks:
The duties and responsibilities provide the main headings and sub-divisions of the job. Under these should be listed the specific tasks to be performed. For example:

Job:                                  Personnel Manager
Duty/Responsibility:          Recruitment and selection of clerical grade staff.
Task 1.1                            Check and, if necessary, amend after discussion with current job holders, the job description and personnel specification.
1.3                                      Compose a recruitment advertisement for placement in the local newspaper, etc.
It is recommended that the task descriptions should be terse, in the present tense and each sentence should begin with a crisp action word.

Responsible to: This should state the position of the job holder’s immediate superior and sometimes include the frequency and closeness of supervision. Ungerson (1983) suggests ‘this first, apparently simple, piece of recording can give warning of fundamental weaknesses or muddle in the organization’.

Relationships
Judgment
Physical working conditions
Social working conditions

Economic working conditions

Prospects and current training/Developmental opportunities
Difficulties/Distastes and satisfactions
Reasons for failure

Even if the scope of the analysis, referred to previously, is limited only to problem areas, it may still be necessary in some circumstances to produce a description covering all aspects of the job under review. This should enable the trainer to see features of the problem in a wider context, thus possibly getting a better understanding of the training requirements. Furthermore, provided the job has been legitimized in terms of organizational objectives, then a briefly - constituted job description should help to avoid time and effort being wasted on peripheral and irrelevant matters. In addition, a description of the physical, psychological and social environment in which the job has to be performed, may have clear implications for training program design.

Job specification

This is a detailed statement of the knowledge and the physical and mental activities required to carry out the tasks which constitute the job. A job specification proforma might have the following headings:

Duty/responsibility and task/task element

A task/task element is a clearly definable activity forming part of a main duty or responsibility.

Knowledge/comprehension

What the person undertaking the task must know or understand in order to carry out the job to an adequate standard.

Organization/company knowledge
Products, departmental structure, policies, procedures, wage and salary structure, etc.

Knowledge of task /comprehension
Headwork necessary for successful performance, theory the job holder will put into practice, materials used, equipment available, work method, quality, standards, safety, team working etc.

Skills/abilities

A series of behaviors or acts that form the task and which require practice in order for the task to be performed satisfactorily. The skill or ability may be psychomotor (manual), social/interpersonal or intellectual.

Attitudes

In this context, attitude refers to the feeling or emotional reaction towards or against something or someone, which may affect job behavior in a positive or negative way.

An example of a job specification, which has been drawn up along the lines outlined above, is set in Figure 2

In respect of training, the main benefits of drawing up a job specification are:

·         It helps to ensure that the training provided is relevant to the real needs of the trainees.
·         It gives the trainer a clear picture of all the possible training, requirements, including those items that might have been ignored.
·         It can be used as a checklist for identifying specific individual training needs.
·         It can be an invaluable aid to the trainer when he is looking to identify an appropriate method of training for a particular task or task element. The derivation of the essential knowledge, skills and attitudes necessary for the effective performance of specific tasks/task elements is a difficult undertaking. Leaving aside certain statutory knowledge or skill requirements, the trainer would normally rely on logical or rational inferences based on one or a combination of the following sources of evidence:
·         The actual nature of the work involved or as it is synthesized or described in a technical/procedural manual
·         The physical, social and psychological conditions under which the tasks/task elements are, or are intended to be, carried out.
·         Recommendations emerging from some form of investigation coming out of either the reactive or proactive routes into training.
·         Reports from job holders and their immediate superiors about the perceived difficulties and distastes of performing the tasks/ task elements.
·         Personnel records, including performance appraisal, interview reports, etc, that highlight why present and past job holders are, or were, dissatisfied with, or failed on, the tasks/task elements in question.



The job specification may also include an analysis of the competences relevant to a particular position in order to identify the skill, knowledge and attitudinal elements that make up the competency.


Job description
Task/Task components
Knowledge
Skill
Attitude
Title
Representative
1.   To plan work
2.   To plan cycle
3.   To use telephone to sell, to make and cancel appointments
4.   To write letters to make appointments
5.   To use diary to record appointments and work schedule

Square number and company breakdown of area, location and availability of customers;
customer records, location of potential customers;
market days and early closing days;
sales targets and budgets
telephone service and costs; customer’s telephone number;
secretaries/ receptionist’s names (all record cards must be complete at all times.) most suitable times for telephone bookings,
Letter Writing,
Company procedures
Diary, record system
Time estimation,
Map reading,
Record keeping
Telephone techniques,
Listening technique
Letter writing





Must understand the relationship between planned (efficient) activity and profitability
Department
Sales
Function
To increase the profitable sales of company products to potential customers in the area
Reports to
Field Sales Executive
Duties and responsibilities

1.     To plan work
2.     To make sales
3.     To send in orders
4.     To seek new business/customers
5.     To assess competitor activity
6.     To carry out various analytical tests
7.     To liaise with company personnel
8.     To assist with deliveries
9.     To deal with certain financial matters
10.   To deal with complaints and queries
11.   To attend various meetings and courses
To keep abreast of all developments     and up-to-date

Figure 2: Extract from job specification drawn up by the Chemical and Allied Products Industry Training Board.
Sources : O’Connor Bronner, Training for Organizations, 2000, South-Western, UK, page 64



I-031-3(03) IS 2

CONDUCT INSTRUCTIONAL ANALYSIS


2.1          Conducting Instructional Analysis
i.      Explains “Greater emphasis on how teaching and learning take place”

ii.     Instructional design process begins with the specification of learning objectives, overlooking the goal and subordinate skills. Analysis:
a.    Planning Instruction\
The trainer should organize instruction to take into account individual differences among learners, student data include maturity level, interests, goal, achievement, abilities and special learning needs.
b.    Instructing
§ Uses instructional techniques, methods and media related to the objectives. Communicates with learners both orally and in writing.
§ Reinforces and encourages the efforts of learners.
§ Demonstrates a repertoire of teaching methods. Uses procedures that involve the learner in instruction
§ Demonstrates an understanding of the school subject being taught.
c.    Managing Instruction
§ Organizes time, space, materials and equipment for instruction.
§ Adjusts instruction to changes in conditions
d.    Providing the learning environment
§ Demonstrates enthusiasm for teaching and learning and the subject being taught
§ Helps learners to develop positive concepts of themselves
§ Manages classroom interactions
e.    Evaluating
§ Obtains and uses information about the needs and progress of individual learners.
§  Refers learners with special  problems to specialists
§  Obtains and uses information about the effectiveness of instruction to revise when necessary.
f.     The trainer outlines a well written set of objectives.
Three main purposes / objectives within the context of the selection and  design of training are:
§ To state what has to be achieved by the end of training,
§ To provide a sequence by which training should take place.
§ To indicate what kinds of strategy and tactic should be used.
For example, strategy: learner - centred; tactic: programmed - learning,. However, the trainer does not have a completely free hand in the choice of methodology. There are a number of factors which influence choice and these include learning principles, target population and a number of possible constraints. The interaction of these factors with the design process is illustrated in Figure 3.
Figure 3:Diagram to show interaction of factors that influence the design of training
Sources : Roger Buckley, The Theory & Practice of Training, 2000, page 164

(g)  An alternative, but complementary approach to training course design has been developed by Anderson. Using Kolb’s Learning Cycle as a framework. He suggests a four-stage process model, which charts the progress / stages of Concepts, Techniques, Application T (CTAT). Figure 4 summarizes the essential features of the CTAT model.
Figure .4: CTAT Course Design Model
Sources : Roger Buckley, The Theory & Practice of Training, 2000, page 180

Apply flexibility without being unduly rigid. The completion of all four stages of the model is essential to complete the learning cycle. It also suggests that each of the stages requires the use of different training methods, and the application of a complex mix of training skills by tutors in all four stages of the learning process, to be successful.

I-031-3(03) IS 3

DEVELOP COURSE OF STUDY AND OUTLINE


3.1          Developing course of study and outline.
Selecting and writing course goals and objectives are the most important parts of course planning. From the objectives, the trainer determines the subject matter to be covered, the instructional method to be used, and the evaluation techniques to be applied.

i.      Planning the course of study
      When the trainer /staff begins planning a course of study, there are four basic questions to be considered:
a.    What do the learners expect to benefit from the course? More specifically, what are the topics and course objectives? These should be selected on the basis of their value to learners
b.    What course content or material will be used to achieve these objectives? This involves sequencing topics, including relevant content, and discarding materials not consistent with the objectives.
c.    How much time should be devoted to each topic or objective? This decision keeps the trainer from spending too much time on earlier topics and too little on topics scheduled towards the end of the course.
d.    How will student’s attainment of objectives be evaluated? This involves both formative and summative types of measurement.

Selecting and/or writing course goals and objectives is the most important part of course planning, for it is from the objectives that the teacher determines the subject matter to be covered, the instructional methods to be used, and the evaluation techniques to be applied. After the goals and objectives have been chosen or written, the next considerations are the nature of the course and the makeup of the class.


ii.    Identifying instructional units
With the course goals and objectives in mind, block out the major units. The following are suggestions on sources for unit topics:
a.    Curriculum guides/objectives. The guides, objectives and courses of study are developed by the training department. A number of states have identified objectives that all schools are expected to incorporate. Local conditions, of course should be taken into consideration in selecting and modifying topics.
b.    Modules for the course. Student’s and advanced texts can be used to develop topics. Individual chapters or combinations of chapters may become units The texts may also suggest student learning activities appropriate for the topic. Modules are very convenient sources for units and are usually carefully developed but they do have some disadvantages. They may be very general in nature, may not be up-to-date, and they may not be entirely suitable for the local situation.
c.    Curriculum experts in business education. Many research and development projects have produced materials that may be very useful. Check with the design team or coordinators for sources of materials that have already been developed. In particular, conduct a dialogue search and look for materials in the ERIC system.
d.    Current events. These should not be ignored in the search for stimulating unit topics. They often arouse a great deal of students interest which can be directly related to an aspect of their study.

When planning courses and instructional modules specifically related to job entry, consider three kinds of information on which unit topics may be based:
a.    Technical information that workers must know in order to make decisions at work,
b.    General information on  the workers or the more enlightened employees (Included are topics relating to the social significance of the occupation, scientific basis, or economic importance)
c.    Vocational guidance information that helps the worker to find and keep a job.


iii.    Developing Course Outline
After selecting the topics and general course objectives, the next task is to develop the teaching units. The following steps may be used in developing a unit:
a.    Select a topic. The first step in organizing a unit of work is to decide on the topic. If the course outline has been completed and the topics identified, this step is considered as having been accomplished. 

b.    Prepare for the course. The trainer who is preparing to develop a course should know as much as possible about the topic. This may entail reading and reviewing the section in the text dealing with the topic, as well as reading more advanced texts for additional information. Curriculum guides may have more information or suggest other sources. Articles in periodicals can also offer information on new developments and the latest trends. Sometimes it is helpful to make visits and confer with people. If units related to word processing are planned, it would be beneficial to visit a company with a word processing center. Depending on the nature of the unit topic, the teacher may also wish to prepare a reading list for students. Group or individual study can be encouraged by giving students leads on materials that they can find and use.

If a student project is a part of the plans for the unit, it should be thoroughly developed and tested during the planning stage. A worthwhile unit can be ruined by the inclusion of a project that fails because it is too difficult,  takes too much time, or the needed supplies or equipment are not available. If the trainer has not used the project before, he or she should go through the entire process to be sure it is practical. In some situations, examples of finished products to show students, such as manuscripts or business reports, should be available.

c.    Involve students in planning. Student involvement in planning the instructional unit can be valuable to the trainer. It can increase student’s interest and motivation, make the unit more relevant to students, and provide creative ideas and suggestions. There are of course, definite limits to what students can select and change. Essential knowledge and necessary job entry skills must be retained in the unit. There may be some tedious practices to be accomplished or some difficult theory that must be learned, whether students particularly like it or not. Students are not aware of every­thing they need to know. If there is a conflict between the sugges­tions of students and the teacher's best professional judgment, then the trainer must assume final responsibility and make the decision. One can involve students by having them react to a tentative unit plan, discuss what they would like to learn in a unit, assist with presentation of parts of the unit (such as demonstrations), brainstorm ideas to be included in the unit plan, or suggest problems encountered in work situations that could be incorporated into the unit learning plan.

d.    Develop the content. A unit follows a well-designed structure, and good ideas are the materials of its construction. Materials should be selected carefully to meet the objectives and needs of students. The first step in developing a unit is to select or write the objective. When writing objectives for skills courses, the trainer must not concentrate on skills objectives to the exclusion of all else. A unit is likely to be a richer learning experience for students if the objectives include some concern for each of the following: (a) concepts or "big ideas" related to the topic, (b) attitudes and values to be developed, (c) mental habits and ways of thinking to be introduced or reinforced, and (d) skills and work habits to be mastered. Not all types of objectives can be given equal emphasis in any one unit. Some units will be more appropriate for emphasizing the development of attitudes, others for skills, and so on. However, it is still possible in many units to plan for objectives in each of the three domains -- cognitive, affective, and psychomotor.

e.       Select learning activities. Learning activities are the experiences through which students achieve the objectives of the unit. In any unit, there can be some learning activities that are required of all students, some that are highly recommended, and others that are completely optional. Students can be allowed some flexibility and choice in the learning activities they want to pursue. It is probably not possible to provide all of these factors in every unit, but one should try to select activities that provide for the following:
·         Background knowledge and skills. Students must possess the background knowledge and skills required so that they have a reasonable chance of completing the learning activities successfully. If the learning activity requires students to interview business leaders, be sure they know how to do so.
·         Practice. Students must have an opportunity to practice the kinds of behavior specified by the objectives. If the objectives call for them to be able to file material alphabetically, numerically, or geographically, be sure the learning activities include practice in filing material in order to apply the rules they have learned.
·         Statement of purpose. Students must have a perception of the purposes and value of the learning activity.
·         Element of choice. Students should be furnished some choice of learning activities depending on their individual abilities, interests, and previous knowledge.
·         Feedback. The learning activities should provide for prompt feedback, knowledge of results, and reinforcement.

As a final check on the adequacy of the learning activities, the trainer can apply these criteria: (a) each activity should relate to at least one objective; (b) the activity should seem worthwhile to the student; (c) the activity should be stimulating and thought provoking and (d) the activity should relate to the student’s aims and interests and pertain to their lives both in school and out.

f.     Selected evaluation procedures. An important part of every unit is that of planning for student evaluation. Without an evaluation component, the trainer would not know the extent to which students have learned. The purpose of the evaluation procedure is to determine whether students can now meet the objectives of the unit. If one of the unit objectives calls for students to be able to write a letter of application for a job, the unit test should require them to write such a letter, and the trainer should evaluate the results to see how closely their performance meets that called for in the objectives.
Evaluation procedures should take into consideration the following guidelines:
·         Number of items. Prepare only as many items as necessary to find out how well the student is able to meet the objectives.
·         Type of skill. Require the same kind of student performance in the evaluations called for in the objective. A cognitive objective would likely be measured by a pencil/paper test while a psychomotor objective would be measured by a performance test.
·         Objectivity. Try to make the evaluation process as objective and free from judgement or bias as possible.

g.    Writing unit plans. The ideas and plans assembled thus far cannot be left as vague notions and mental notes; they must be written down in some form that will give them substance and organization. The written document or format in which ideas for the units are described is called a unit plan. It needs to be complete, structured, and clearly written. This plan will be used to prepare for the lessons in the unit, to help collect the resource materials, to organize the learning activities, and to construct the evaluation situation.
There is no one best format for developing a unit plan. You will eventually settle on a format that works best for you and include the kind of information you need. There are, however, certain basic components or elements that should appear in every plan, though they may have slightly different names and be given somewhat varying degrees of emphasis. A brief description of the components of each unit plan is as follows:
·         Title of the unit. The title should be stated clearly and briefly
·         Overview/Introduction. This describes the general scope of the unit, the significance of the topic, and/or statement of purpose or rationale.
·         Student performance objectives. Each objective should be stated in terms of what students are expected to be able to do at the completion of the unit.
·         Outline of the contents of the unit. This outline should be very condensed. As the lessons are developed, the content outline will be expanded.
·         Student learning activities. This is a list of the activities that will enable the student to reach the objectives, including the lessons to be presented by the teacher.
·         Concluding activities and evaluation procedures. This section describes in broad terms the kinds of measurement techniques that will be used to find out how closely each student’s performance matches the objective.
·         Instructional resource materials and/or bibliography. This section includes lists of books, films, reference sheets, speakers, and so on, that may be used by the teacher and/or students. Items that are unusual or peculiar to the unit are noted in this section; for example, supplies required, special equipment, or other reminders, are listed here.




An outline of a corporate orientation program is provided as a sample, in Figure 5
ORIENTATION PROGRAM FOR NEWLY HIRED
(One day. Module details attached)
            8:00 a.m : Morning coffee 

8.30 a.m – 10.30 a.m :
      MODULE 1:  Ice Breaker + self-introduction by new associates         (Facilitator-led)
MODULE 2:          “From Today to 2000 – The Company Vision”
      (Guest Lecturer – Management Committee member)
§  Group Exercise – Implications of Vision/Values
                                                (Facilitator-led, group reports/drawings)
10.30 a,m – 10.45a.m :  --------  Break  -----------

 1.0.45 a,m –12.45p,m :
      MODULE 3:        “How We Make Money”
                                    (Guest Lecturer – Business Development Group)

 Business Simulation – whole class exercise:
 Tracing a customer purchase through the company

                                                “What We Look Like This Morning”
                                                 Facilitator  / Lecturer at the corporate level +
                                                 Human Resources Department staff.

12:45 p.m – 2.00 p.m : -------- Lunch break ---------
     
      MODULE 4:          “Where We Come From”
                                     (Video, company history)

      MODULE 5:          “Where We Are & Where We’re Going to”
                                    Current Major Business Initiatives – teams of program participants interview visitors representing each initiative; prepare team presentation before whole class. Visitors present for questions. (Activity covers break time)

      MODULE 6:          Company Jeopardy
                                    (Facilitator-led game - review of the day)

     5:00 p.m   :            End of session


Figure 5:  Program outline for a corporate new-hire orientation
Sources : O’Connor Michael, Training for Organization, South-Western, 2000, page 164.
Text Box: Program: Accounting Position: Accounting Information Clerk
Ø Prepare a statement of changes in financial position.
Ø Prepare payroll using PC for transmittal through modem to automated payroll service.
Ø Account for the formation, operation, investments, and long-term liabilities of a corporation.
Ø Account for the operations and dissolution of a partnership.

Program: Telemarketing Position: Telemarketing Accounts Manager
Ø Develop dialogue scripts for a variety of sales calls.
Ø Sell or set up appointments to sell a company’s product or service following the seven steps of telemarketing call while employing effective telephone skill.
Ø Provide service and information as required to customers, on company prospectus, following the seven steps of telemarketing call, while employing effective telephoning skills
Ø Handle stressful calls under a variety of conflict situations.
Ø Maintain customer database or personal records, follow-up schedules and status reports to prepare for efficient communication.
 
































Figure 6: Examples of outcomes of educational program   based on requirements of the job. (Notice how each outcome resembles the statements on a job description).
Sources : James V. Foran, Effective Teaching, 1989, page 9.




Text Box: Program: Micro- applications Specialist

Course Level Outcomes

Process business documents:
Letters, memos, report








Uses databases for storing, searching, and accessing records       Learning  Level Outcomes

Ø Loads software and executes functions and commands of word processing software
Ø Formats memos and letters
Ø Uses word processing utilities for 
Ø spell check and macros

Ø Creates records
Ø Adds, deletes, and edits records
Ø Sorts and searches data
 





















Figure 7: Example of course level and lesson level outcomes
Sources : James V. Foran, Effective Teaching, 1989, page 9.





















Text Box: Lesson Plan
Course:__________________________     Lesson: __________________________
Date:_______________________  Lesson Outcome:_________________________
Special Equipment/Materials Required:____________________________________
I. Introduction
A. Attention: How can I get the student’s attention?
B. Performance outcomes(s) and purpose: What do I want the students to be able to do as a result of this lesson? Why would they be able to do it?
C. Prior knowledge: How does previously learned material relate to what we will do today?  Is there previous work to be checked? What do students already know about this area?

II. Development
A. Mode(s): What mode(s) of instruction will I use?
B. Activities: What sequence of activities will I use? When will I model the intended outcome?
C. Guided practice: How will I lead the class in applying the new information or skill?
D. Independent practice: What similar applications will I expect students to be able to make on their own? How much practice will students need? How can I arrange more practices if students need  them? How will I elicit feedback from learners?

III. Consolidation
A. Assessment: How will I know if the students have achieved the performance outcome?
B. Review: What are the main points of the lesson that I need to review?
C. Transfer: What can I do to get students to think critically about today’s lesson-how it relates to previously learned material and how it fits into the “big picture”?
D. Evaluation: How will I re-teach if the lesson is unsuccessful? How will I motivate learners to “re-attempt” the lesson?

 






































Figure 8: Guide for developing lesson plans.
Sources : James V. Foran, Effective Teaching, 1989, page 31.





I-031-3(03) IS 4

PREPARE TRAINING SCHEDULE


4.1          Preparing Training Schedule:

The development schedule outlines the sequence of planning events in a step-by-step process covering blocks of time, which describe what needs to be done, when it will be done, how long it will take, and in what sequence. The development schedule takes the form of a Grant Chart, such as the one shown in Figure 9

The development schedule outlines the stages necessary to complete specific and separate phases of the needs assessment and design of the training project, and provides an overview of the specific tasks to be done. It shows which tasks will be done sequentially and which may be done at the same time as another activity. Figure 9 numbers the major tasks in a sample schedule and plots them according to when they should begin and end. The development schedule charts the most expeditious plan, the critical path, to design the training program. Task 1, for example, is the Needs Assessment Analysis, Task 2, The Client Review, is a detailed discussion with decision-makers of the target audience. Note the overlap with other tasks. The task list continues, culminating with the final project ready for pilot-testing.
TRAINING DEVELOPMENT SCHEDULE

Development Schedule (January through March)
Task
Period 1
Period 2
Period 3
Period 4
1.
Needs Assessment, Interviews,
and Observations
2.

Client Review


3.

Validation of Needs Assessment
(and Possible Extension)
4.

Program Development
5.

Leader’s Guide Draft
6.

Instructor’s Preparation for Pilot Testing

 
Figure 9: The Development Schedule
Sources : O’Connor Bronner, Training for Organization, South-Western, 2000, page 267


Delivery Schedule

A second schedule to be developed is testing the materials and procedures designed earlier. Delivery outlines when the pilot testing will occur, when revisions needs to be done, and when the product should be available for rollout for the entire organization. The schedule may cover a period as short as a few days or it may cover a year or more, depending on the nature and strategic importance of the project. The delivery schedule, thus, provides a time line of when major tests and revisions will be done and when the project is ready for full implementation. Note that if course content is  developed earlier, it can be done as part of delivery. Watching a skilled trainer in pilot-test situations can be an excellent way to ensure that a course of study provides useful teaching strategies and suggestions for easy transition from topic to topic.



QUESTION 

  1. What do you understand by Designing Program?



  1. Job analysis is defined as


  1. Task analysis means



REFERENCES

1. Caltrey: C. Calhoun & Betty Robinson, Managing The Learning Process in Business Education, 1992
2. Finch Crunkilton, Curriculum Development in Vocational & Technical Education, 1992
3. Roger Buckley & Jim Caple, The Theory of Practice of Training, Kagan Page, 2000


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